2-day In-person Seminar

OSHA Recordkeeping and Surviving an OSHA Audit

Director :
Sheldon Primus

Date: November 8th & 9th, 2018
Time: 8:30 AM to 4:30 PM
Location: New Orleans, LA
Venue: Holiday Inn Metairie New Orleans Airport Hotel
Download: Seminar Brochure

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Course "OSHA Recordkeeping and Surviving an OSHA Audit" has been pre-approved by RAPS as eligible for up to 12 credits towards a participant's RAC recertification upon full completion.

The Occupational Safety and Health Administration (OSHA) has jurisdiction to protect the workers of America and its territories from harmful working conditions. They are a department under the US Department of Labor and was given the legal authority to create standards to regulate most work environments through the Occupational Safety and Health Act of 1970. A key component of the department's measure of how well it is protecting employees is by injury and illness recordkeeping.

Recording injury and illnesses gives OSHA insight on how workers are getting injured, what extent are the injuries or illness, and how did the employer handle the event. In the 29 Code of Federal Regulation (CFR) 1904, OSHA gives a codified and detailed instruction on what is recordable and how do you record those identified cases. However, there are several recordable injuries that are often unreported due to misunderstanding of the law. Such an omission can cost thousands of dollars in OSHA citations when they are revealed in an OSHA audit.

Recently, OSHA issued over 40,000 citations for safety violations in the workplace. In one example, a furniture manufacture was fined over $11,000 for recordkeeping violations. An amend29 CFR 1904 Recordkeeping rule is coming in from OSHA to omit 300 and 301 forms from electronic submittals to large employers; Only 300a summary forms will be submittedInclude EIN for business to help OSHA and BLS collect better data.

OSHA is increasing the budget for compliance officers and compliance assistance specialist. If you are operating a business with highly hazardous operations, then the likelihood of an OSHA visit has increased.

The tides of change have come to the Occupational Safety and Health Administration (OSHA) since the election of Donald Trump. In recent years, OSHA's regulations have been based on compliance enforcement and behavioral economic techniques for employers who have significant violations. That thought process has changed in the new administration.

Many organizations have learned to comply with OSHA regulations and have avoided fines and citations when audited by OSHA.

Imagine that OSHA showed up at your place of business today. What would you do? How would you handle the audit? Frightening perhaps to think about, but in reality there is no need to fear an OSHA visit - if you understand compliance and your organization's responsibilities. Compliance Safety and Health Officers (CSHO) follow a Field Operations Manual (FOM) which give guidance as to what is the proper way to conduct audits and all related concerns.

This seminar will show how to understand the FOM and the OSHA 29 CFR 1903 regulation regarding audits and inspections. Additionally, guidance will be given on how to lower workers compensation costs through understanding how lower incidents relates to Total Recordable Injury Rates (TRIR), Days Away Restriction and Transfer (DART) rates, and Experience Modification Rating (EMR/EMOD). In many cases, if a company has an EMR that is over 1.0 then it will not be invited to bid for larger projects.

Attending this seminar will give the professional actionable takeaways to improve their overall safety and health program, tips to reduce workers compensation premiums, and create an effective safety and health program.

Course Benefits:
  • Understanding of the correlation of unsafe behaviors to the cost of workers compensation and other organizational cost
  • A comprehensive plan to create a safety culture for your organization
  • Obtain the latest OSHA regulations and initiatives regarding recordkeeping
  • Understanding what are local and national emphasis for OSHA audits and inspections
  • Gain understanding of the OSHA recordkeeping regulations
  • Learn how to protect the employer from monetary damages that incur due to an OSHA citation
  • Learn how to conduct an informal conference with the OSHA area director to reduce the cost of citations
  • Understand how to properly complete the required OSHA 300, 301, and 300A logs

Why you should attend:

Topics covered include:
  • OSHA recordkeeping rules
  • How to properly fill out all required OSHA recordkeeping logs
  • What is the difference between OSHA recordkeeping and Workers Compensation Laws
  • Understanding the true cost of an accident to an organization
  • Electronic Recordkeeping Rule Review
  • OSHA's 10 most frequently cited violations
  • Understanding the Field Operations Manual
  • The #1 violation and why you're probably not compliant right now
  • Training, inspections, written plans and other "administrative" requirements
  • Strategies and common mistakes when OSHA visits
  • How to negotiate reductions on OSHA fines

Areas Covered in the Session:

Learning Objectives:
  • Understand the OSHA audit process
  • Be aware of their rights
  • Discover the OSHA playbook on audit and enforcements
  • Be aware of the top 10 most frequently cited violations
  • Understand the defense against citation
  • Learn negotiating tactics to reduce OSHA fines
  • Learn the key components to an effective Safety and Health program
  • Understand the OSHA recordkeeping rules
  • Determine the TRIR, DART, and EMR value for your organization
  • Establish a clear understanding of special cases regarding OSHA recordkeeping

Who will benefit:

All owners, managers, and front line supervisors would have a vested interest in this topic. Industries such as, but not limited to, are as follows:
  • Wood Manufacturing
  • Oil and Gas
  • Medical
  • Public Sector workers with state OSHA plans
  • Laboratories
  • Retail
  • Food Manufacturing
  • Maintenance
  • Housekeeping
  • Hospitality
  • Restaurants
  • Agriculture
  • Insurance

Day 1 Schedule

Fundamentals of OSHA Recordkeeping
8:30-8:45   Meet & Greet

8:45-10:30   Lecture 1: The True Cost of an Accident

  • Reviewing Indirect and Direct Cost of an Accident
  • Understanding Workers Compensation Calculations
  • OSHA Incident Rates

10:30-10:45   Break

10:45-12:00   Lecture 2: Introduction to OSHA Recordkeeping

  • 29 CFR 1904 Recordkeeping standard workshop
  • The role of temporary workers on recordkeeping

12:00-1:00   Lunch

1:00-2:15   Lecture 3: Recordkeeping Logs

  • 300 log overview
  • 301 log overview
  • 300A Summary log overview
  • Recordkeeping workshop for completing logs of actual OSHA cases
  • Electronic recordkeeping

2:15-2:30   Break
2:30-3:30   Lecture 4:

Preventing Common Workplace Injuries for General Industry

  • What is a hazard
  • Hazard recognition and control
  • 29 CFR 1910 Subpart D Walking/Working Surface overview
  • 29 CFR 1910 Subpart Z Hazardous Materials overview

3:30-4:30   Lecture 5:

Preventing Common Workplace Injuries for Construction

  • 29 CFR 1926 Subpart C General Safety and Health overview
  • 29 CFR 1926 Subpart M Fall Protection Overview

Day 2 Schedule

Surviving an OSHA Audits
8:30-8:45   Meet & Greet
  • Day 1 Review

8:45-10:30   Lecture 1: Understanding the OSHA Audit process

  • The OSHA Act
  • 29 CFR 1903 Inspection, Citations, and Proposed Penalties
  • Field Operations Manual 159 Overview

10:30-10:45   Break

10:45-12:00   Lecture 2: Defense Against Citations

  • Protecting workers: How OSHA conducts inspections video
  • The 4 criteria for legitimate defense against citation
  • Effective safety and health program overview
  • Holding management and employees accountable
  • Steps to creating a "paper trail"
  • Notice of contest (NOC) guidance

12:00-1:00   Lunch

1:00-2:00   Lecture 3: Written Audit and Inspection plan

  • Creating a written OSHA audit procedure workshop
  • Tips for a successful OSHA walkthrough
  • Tips to the abatement process

2:00-2:30   Lecture 4: Multi-Employer Citation Policy

  • What is the multi-employer doctrine
  • What are the roles of each employer on a multi-employer site
  • Identifying multi-employer situations at your facility or construction site

2:30-2:45   Break
2:45-3:15   Lecture 5:

Multi-Employer Citation Policy Continued

  • What are the elements of a legitimate defense against citation
  • Multi-employer workshop

3:15-4:15   Lecture 6: Informal Conferences

  • What are the steps needed to get an informal conference with the OSHA area office
  • Preparing for an informal conference
  • How much reduction in penalties can be expected or requested

4:15-4:30   Course Wrap-up
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Sheldon Primus

Certified Occupational Safety Specialist, Utility Compliance Inc.

Sheldon Primus is a Certified Occupational Safety Specialist and holds a Master of Public Administration (MPA) with a concentration in environmental policy. He has been in the environmental and occupational safety field since 1994. Additionally, he is a trainer for the Certified Occupational Safety Specialist program of the Alliance Safety Council-Baton Rouge, Louisiana. Sheldon is an authorized OSHA General Industry and Construction trainer for the 10 and 30-hour Outreach program.

Sheldon is a guest columnist for the online publications of Treatment Plant Operator (TPO) and WaterOnline. He has written an article regarding regulatory compliance, operator safety, and wastewater process control. He has written a book entitled "7 Steps to Starting a Profitable Safety Consulting Business". In December 2018, Sheldon is expected to finish his second book "The Future of OSHA: The Donald Trump era".

Currently, Sheldon is the owner/CEO of Utility Compliance Inc. and its subsidiary, OSHA Compliance Help, an international safety consulting, training, and a regulatory agency compliance assistance company based in Port St. Lucie, Florida.

Sheldon served as part of the Water Environmental Federation (WEF) Water Sector Safety Committee and the U.S. Department of Environmental Protection Agency (USEPA) taskforce on All Hazards Communication training for the Water and Wastewater Sector.

Location: New Orleans, LA
Hotel: Holiday Inn Metairie New Orleans Airport Hotel 2261 N Causeway Blvd. Metairie,La. 70001

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